REGISTRATION
Updates coming soon.
Registration
We recommend early registration to benefit from a lower registration fee.
| Participant type | Early (until ..........) | Late (after .........) |
|---|---|---|
| Student | €..... | €.... |
| Academic | €.... | €.... |
| Non-academic | €.... | €.... |
Registrations will close on ..............., 2025.
Please note: We charge a fixed flat fee for registration. If you wish to attend for less than two weeks, you will still be charged the same fee. The registration fee does not include lunches at the venue or accommodation, these are separate optional fees (see section Accommodation for more info on accommodation options).
Schengen VISA (up to 90 days stay)
Who? Third country nationals generally need a visa to enter Germany, except for EU nationals and citizens of countries that have a visa exemption agreement with the EU for short stays (up to 90 days within 180 days). Details and list of countries.
Where do I apply? German Embassies and Consulates are responsible for issuing visas. Visa applications must be submitted to the mission responsible for your place of residence. For Schengen visas, applications should be made at the mission of the country that is your main destination.
How much is it? The Schengen visa processing fee is typically EUR 90. Details.
How long does it take? Schengen visa applications are typically processed within 14 working days but wait times may be longer during peak travel seasons (individual cases may take up to 45 days). You can apply 6 months to 15 days before your trip, though appointments can be made earlier.
Procedure: Visa applications must generally be submitted in person at the mission or visa application centre in your place of residence. To avoid delays, check the mission's website ahead of time for the specific visa requirements and documentation. You can complete the application form form online and bring a printed copy to your appointment. Details and downloads.
Additional information and updates: auswaertiges-amt.de.
Letter of invitation
If you need a letter of invitation or some other document for your visa application, you can request it over email at info2025@esslli.eu once your registration fee is paid. Please be aware: Issuing a Schengen visa cannot be guaranteed. In individual cases it may take up to 45 days. Thus, it is important to apply as soon as your travel plans are finalized from up to 6 months ahead of your travel.
Cancellation Policy
- Cancellation of registration until 30 May 2025: full refund of the registration fee, minus € 25 administrative cost.
- Cancellation of registration from ................ until .............. 2025: 50% refund of the registration fee.
- Cancellation of registration after .............. 2025: no refund of the registration fee.
Cancellations will be accepted in writing only (info2025@esslli.eu) and must be received by the stated cancellation deadline. All refund requests must be made by the attendee or credit card holder. Unpaid registrations will be automatically cancelled after 4 weeks (after the registration date).